New 401k Easy Docs Order Form

For companies with no previously established set of 401k plan documents

PART I: CUSTOMER INFORMATION...
1. Will this be your company's first 401k plan, or are you replacing an already-existing plan?
First set of 401k plan documents
Already-existing 401k plan to be converted to a 401k Easy Docs plan (STOP!!! Please use our Conversion Plan Order Form instead of this New Plan Order Form if your company already has a 401k plan. Thank You.)
2. Company name
3. Contact person
4. Title
5. Phone -
6. Fax -
7. E-mail
8. Your 401k decision-making role
Sole decision maker
Making recommendation
Leading committee to gather information
Member of committee to evaluate options
Interested employee
Unsure. Please contact me with help regarding this item.
9. Company address
10. City
11. State   Zip Code: 
12. Company mail-to address
Use address listed above as mail-to address
Use other address:
13. Federal ID Number
14. Date business commenced
15. Type of entity Please indicate your company's type:
C Corporation
Professional Service Corporation
S Corporation
Limited Liability Company taxed as (check one)...
Partnership or Sole Proprietorship
Corporation
S Corporation
Sole Proprietorship
Partnership
Other:

Is your company a member of a controlled group? ×Controlled Group

A controlled group is a group of corporations with overlapping ownership, which the Internal Revenue Code views as a single employer for various plan testing purposes. This is commonly perceived as a way for the IRS to eliminate the loop-hole whereby multiple companies are established to circumvent the 401k non-discrimination tests.

If you are unsure whether or not your company is a controlled group, we suggest you consult with a qualified tax advisor for guidance.
Yes
No
Unsure. Please contact me regarding this question.

Is your company a member of an affiliated service group? ×Service Group

An Affiliated Service Group is a group of separate business entities that possess a combination of common ownership and joint activity.

The Internal Revenue Code considers members of an affiliated service group to constitute a single employer for various plan testing purposes. This is commonly perceived as a way for the IRS to eliminate the loop-hole whereby owners of multiple companies defer more than the maximum limits within multiple retirement plans.

If you are unsure whether or not your business is part of an Affiliated Service Group, we suggest you consult with a qualified advisor for guidance.
Yes
No
Unsure. Please contact me regarding this question.
16. # of employees on payroll
17. Fiscal year on which business is run
PART II: PLAN INFORMATION...
Note: Complete the below ONLY if the 401k Easy Docs plan will be your company's FIRST retirement plan ever.
If your company already has a retirement plan and will be having 401k Easy Docs replace those plan documents, please use our Conversion Plan Order Form instead of this New Plan Documents Order Form. Thank You.
19. Potential size, in number of employees, of your 401k Easy Docs plan: Number of full-time employees currently on your payroll:
2 - 4
5 - 10
11 - 15
16 - 20
21 - 25
26 - 30
31 - 35
36 - 40
41 - 45
46 - 50
more than 50
Unsure. Please contact me regarding this item.
20. Plan Administrator: Most 401k Easy Docs customers name their company as their official 401k Plan Administrator, though you do have the option of designating an outside party to handle your 401k plan documents.

Who will serve as Plan Administrator for your 401k Easy Docs plan? If you don't know, mark the "Unsure. Please contact..." box.
Our company:
Have our employees contact (name, title) by calling or e-mailing when need be.
Outside party:
Contact (name, title) of (company name) ; tax ID number is ; phone number is , e-mail address is , mailing address is (including city, state and zip) .
Unsure. Please contact us about naming a Plan Administrator.
21. Plan Trustee(s): Who at your company will serve as your 401k Easy Docs plan's Trustee(s)? Please include his/her/their title(s) (such as "CFO"), as applicable. If you are unsure who will serve as your plan's trustee(s), mark the "Unsure. Please contact..." box below.


Trustee(s) phone number(s):

Unsure. Please contact us about naming a Plan Administrator.
23. Age requirement for participation in your plan: What age requirement do you want for your 401k Easy Docs plan?
None
21
Other (please specify):
Unsure. Please contact me regarding this item.
24. Length of Service requirement for your 401k Easy Docs plan? What length of service requirement do you want for participation in your 401k Easy Docs plan?
None
Three (3) months of service with the company
Six (6) months of service with the company
One (1) year of service with the company
Other (please specify):
Unsure. Please contact me regarding our 401k Easy Docs plan length of service requirement.
25. Participation exclusions: Would you like to exclude any categories of employees from participation in your 401k Easy Docs plan?
Yes
No
Unsure. Please contact me regarding participation exclusions used in our existing company plan.

If "Yes", please identify the classes of employees you'd like to exclude from participation in your 401k Easy Docs plan: (check all that apply)
Union members
Non-resident aliens
26. Automatic enrollment: Do you want your 401k Easy Docs plan to use automatic enrollment? ×Auto Enrollment (a.k.a., automatic enrollment or negative elections)

Automatic enrollment is IRS- sanctioned and a proven way to increase 401k participation company-wide. However, because certain legalities outside of the scope of the IRS remain unclear, it is prudent to consult a legal advisor before adopting automatic enrollment for your 401k plan.

With automatic enrollment, employees are automatically enrolled in the 401k plan as soon as they meet the plan's participation eligibility requirements. A default investment (typically a money market fund) and a default contribution rate (typically somewhere between 3% and 5% of compensation) are preset by the employer for automatically activated participation.

All passively enrolled employees are immediately notified of their new 401k participation status and given the opportunity to change their contribution rate and investment(s) or withdraw from the plan entirely.

Even the small amount of money placed in a 401k for a new employee who cancels participation soon after automatic enrollment must stay in the plan until the person's employment is terminated or the employee will face early withdrawal penalties
Yes
No
Unsure. Please contact me regarding this item.

If "Yes", what would you like the default contribution rate to be for automatically enrolled participants?
Not applicable. Do not want auto enrollment used in our 401k Easy Docs plan.
3%
4%
5%
Unsure. Please contact me regarding using auto enrollment in our 401k Easy Docs plan.
27. Employer contributions: If you plan to run your 401k as a safe harbor plan, please indicate any relevant safe harbor employer contributions at item 32 of this order form and DO NOT include your safe harbor contribution formula(s) herein under item 27 Employer Contributions.
(click for more information)
Your company can contribute to plan participants' accounts in any of three ways:
(1)  regular matching contributions,
(2)  discretionary employer contributions, and/or
(3)  qualified nonelective contributions.

Regular matching contributions (RMCs) are defined in terms of participant's elective contribution (e.g., 50¢ contributed by the employer for each dollar contributed by the plan participant). Discretionary employer contributions (DECs) are basically profit-sharing contributions, although the employer's contribution does not have to be limited to net profits. Qualified nonelective contributions (QNECs) are allocated on the basis of compensation or some other variable aside from a participant's elective contribution; they are made to ALL eligible employees regardless of whether or not the employee contributes to or participates in the 401k plan — unless the QNEC is being used to satisfy ADP or ACP test corrections. As for vesting, RMCs and DECs can be subject to vesting schedules, but QNECs are always 100% vested to employees' accounts when made.

1) Will your company be making any REGULAR MATCHING CONTRIBUTIONS to employees' accounts?
No regular matching contributions will be made.
Our company MAY make matching contributions equal to a discretionary percentage that our company will determine at a later time.
Our company WILL make regular matching contributions at a rate of % (e.g., 50%) to each dollar our participants defer into the plan.
Our company WILL make regular matching contributions at a rate of % (e.g., 50%) to each dollar our participants defer into the plan, up to a maximum annual matching contribution of (check and complete one):
$ per participant per year.
  % of the participant's compensation per year.
a discretionary percentage of the participant's compensation or a discretionary dollar amount, the percentage or dollar amount to be determined by our company on a uniform basis to all participants.

AND our company (check one) will will not contribute an additional discretionary percentage, to be determined by our company.
Other:
Unsure. Please contact me regarding regular matching contributions.

2) Would your company like to have the option of being able to make DISCRETIONARY EMPLOYER CONTRIBUTIONS (i.e., profit-sharing contributions) to employees' accounts?
No, we do not want the option of even possibly making profit-sharing contributions.
Yes, our company will POSSIBLY make profit-sharing contributions in an amount to be determined by our company. AND DOES NOT want contribution amounts to be limited to current or accumulated net profit. (Checking this option in no way obligates your company to making any actual contributions, it simply leaves open the possibility that you might.)
Yes, our company will POSSIBLY make profit-sharing contributions in an amount to be determined by our company AND DOES want contribution amounts to be limited to current or accumulated net profit. (Checking this option in no way obligates your company to making any actual contributions, it simply leaves open the possibility that you might.)
Unsure. Please contact me regarding profit-sharing contributions

3) Would your company like to have the option of being able to make QUALIFIED NONELECTIVE CONTRIBUTIONS to employees' accounts?
No (except as needed for discrimination test corrections).
Yes, our company will POSSIBLY make qualified nonelective contributions in an amount to be determined by our company. (Checking this option in no way obligates your company to making any actual contributions, it simply leaves open the possibility that you might.)
Yes, our company will make qualified nonelective contributions equal to % of the total compensation of all participants eligible to share in the allocations.
Unsure. Please contact me regarding profit-sharing contributions.
28. Vesting of employer contributions: "Vesting" refers to ownership. For instance, if you pick Schedule D below and a plan participant leaves your company after 2 years, he or she will only be entitled to 20% of any relevant employer contributions made by your company to his or her account. The remainder will go into a pool that your company can choose to use for employer contributions owed to other participants.

What vesting formula do you want to use for any employer contributions? Mark your choice for any profit-sharing contributions in column P-S Contrib and for any matching contributions in column Match Contrib.

P-S Contrib Match Contrib Vesting Schedules
Not applicable (no employer contributions, so no vesting)
SCHEDULE A: 100% immediate vesting
SCHEDULE B: 0-2 years
3 years
=
=
0% vested
100% vested
SCHEDULE C:
WARNING: not recommended due to likelihood of causing top heavy testing problems.
0-4 years
5 years
=
=
0% vested
100% vested
SCHEDULE D: 0-1 years
2 years
3 years
4 years
5 years
6 years
=
=
=
=
=
=
0% vested
20% vested
40% vested
60% vested
80% vested
100% vested
SCHEDULE E: 1 year
2 year
3 year
4 year
=
=
=
=
25% vested
50% vested
75% vested
100% vested
SCHEDULE F: 1 year
2 year
3 year
4 year
5 year
=
=
=
=
=
20% vested
40% vested
60% vested
80% vested
100% vested
Other:
Unsure. Please contact me regarding the vesting schedule(s) to use for our 401k plan.
29. Loans: Do you want your 401k Easy Docs plan to allow for 401k loans (that is, for participants to borrow from their accounts)? (more information) ×NOTE: Non-owner employees are always eligible for 401k loans if the business owner(s) authorize that loans be included in the company's plan. Persons who are sole proprietors, or own 5% (or more) of an S-corporation, LLC, or partnership may not be eligible for 401k loans, but shareholders of C-corporations are eligible. We suggest consulting with a qualified advisor for guidance if you are a business owner and intend taking out a 401k loan.
Yes
No
Unsure. Please contact me regarding this item.
30. Investments:
INVESTMENT TYPE
Please indicate the type of investments you want for your 401k Easy Docs plan:
Self-Directed Brokerage Accounts only
No-Load Mutual Funds only
Load Mutual Funds only
Unsure. Please contact me regarding the type of investments to offer within our 401k Easy Docs plan.
32. Safe Harbor Designations: The IRS allows 401k plan sponsors an alternative to subjecting their 401k plans to annual discrimination testing. The safe harbor method of plan operation lets employers instead make certain contributions to the plan, with immediate vesting of the contributions to employees' 401k accounts. (click for more information)

Do you want to operate your 401k Easy Docs plan as a safe harbor 401k plan?
Yes
No (you can skip the rest of this section 32)
Unsure. Please contact me regarding operating our 401k plan as a safe harbor plan.

If you are choosing to operate your 401k plan as a safe harbor plan, which employer contribution formula would you like to employ?
Not applicable (don't want to use the safe harbor method)
Make a qualified nonelective contribution equal to 3% of compensation to each eligible employee's account. (Note: Qualified nonelective contributions are made to ALL eligible employees accounts, regardless of whether the persons participate in the company 401k plan.)
Make a dollar-for-dollar matching contribution to non-highly-compensated employees on salary deferrals up to 3% of compensation and 50¢ to the dollar matching contributions to non-highly compensated employees on salary deferrals of 3% to 5% of compensation, making sure not to exceed these rates in any matching contributions made to highly compensated employees. (Note: Matching contributions, because they're based upon salary deferral amounts, are made only to currently-participating employees' 401k accounts.)
Unsure. Please contact me regarding the type of 401k safe harbor contribution to make.

If you are choosing to operate your 401k plan as a safe harbor MATCHING CONTRIBUTION plan, how often do you want your employer matching contributions to be made?
Not applicable (don't want to use the safe harbor method)
Annually
Per payroll period
Per month
Per quarter
Unsure. Please contact me regarding the frequency of making our 401k safe harbor employer contributions.
PART III: PURCHASE INFORMATION...
33. The annual charge of your 401k Easy Docs package. 401k Easy Docs is licensed on a calendar year ×Calendar Year

A license to use 401k Easy Docs is valid only for the "calendar year" in which it is purchased. A calendar year is defined as the 12-month period beginning on January 1 and ending on December 31.

A 401k Easy Docs license purchased mid-year is only valid for the remainder of the year in which it was purchased. Subsequent 401k Easy Docs licenses are required for subsequent calendar year(s).
basis, which requires the purchase of a new license at the beginning of each calendar year. ($545 annual fee)
34. FIRST-YEAR-ONLY setup fee: ($195 one-time only)
35. TOTAL ($740 in first year only; subsequent years only $545)
PART IV: : PAYMENT PREFERENCE...
36. NO PAYMENT IS DUE
We will contact you within 24 hours of receiving your order to confirm your designations and answer any questions you have.

Do you prefer to be contacted regarding your order by telephone or e-mail?
Contact by phone
Contact by e-mail
37. When your 401k Easy Docs representative calls you to go over any items about which you marked "Unsure..." and to collect additional information needed for your plan's official Summary Plan Description (SPD) and Prototype Plan Adoption Agreement, you will be able to pay your 401k Easy Docs customization fee using your Visa, MasterCard, American Express Card*, or by check through the mail; there is a five-day holding period on all check orders.

As soon as we receive your payment we will customize and prepare official documents for your review.

Please indicate at right your payment preference.
credit card* via phone
check
39. Now please look over our User's Agreement, then submit your order or inquiry. (Submitting an order acknowledges that you have read and accept our User's Agreement but in no way obligates you to making any purchase.)