Conversion 401k Easy Docs Order Form

For converting existing 401k or another qualified retirement plan into a 401k Easy Docs plan

Note: Though SARSEPs have many 401k characteristics, including a payroll deduction feature, they cannot be converted to 401k plans under current IRS regulations.

PART I: CUSTOMER INFORMATION...
1. Will this be your company's first 401k plan, or are you replacing an already-existing plan?
First set of 401k plan documents (STOP!!! Please use our New/First Plan Order Form instead of this Conversion Plan Order Form. Thank You.)
Already-existing 401k plan to be converted to a 401k Easy Docs plan.
2. Company name
3. Contact person
4. Title
5. Phone  - 
6. Fax  - 
7. E-mail
8. Your 401k decision-making role
Sole decision maker
Making recommendation
Leading committee to gather information
Member of committee to evaluate options
Interested employee
Unsure. Please contact me with help regarding this item.
9. Company address
10. City
11. State   Zip Code:
12. Company mail-to address
Use address listed above as mail-to address
Use other address
13. Federal ID Number
14. Date business commenced
15. Type of entity Please indicate your company's type:
C Corporation
Professional Service Corporation
S Corporation
Limited Liability Company taxed as (check one)...
Partnership or Sole Proprietorship
Corporation
S Corporation
Sole Proprietorship
Partnership
Other:

Is your company a member of a controlled group? ×Controlled Group

A controlled group is a group of corporations with overlapping ownership, which the Internal Revenue Code views as a single employer for various plan testing purposes. This is commonly perceived as a way for the IRS to eliminate the loop-hole whereby multiple companies are established to circumvent the 401k non-discrimination tests.

If you are unsure whether or not your company is a controlled group, we suggest you consult with a qualified tax advisor for guidance.
Yes
No
Unsure. Please contact me regarding this question.

Is your company a member of an affiliated service group? ×Service Group

An Affiliated Service Group is a group of separate business entities that possess a combination of common ownership and joint activity.

The Internal Revenue Code considers members of an affiliated service group to constitute a single employer for various plan testing purposes. This is commonly perceived as a way for the IRS to eliminate the loop-hole whereby owners of multiple companies defer more than the maximum limits within multiple retirement plans.

If you are unsure whether or not your business is part of an Affiliated Service Group, we suggest you consult with a qualified advisor for guidance.
Yes
No
Unsure. Please contact me regarding this question.
16. # of employees on payroll
17. Fiscal year on which business is run
PART II: PLAN INFORMATION...
Note: Complete the below ONLY if your company already has a retirement plan and will be having 401k Easy Docs replace that plan.
the 401k Easy Docs plan will be your company's first retirement plan ever, please use our New Plan Order Form instead of this Conversion Plan Documents Order Form. Thank You.
19. Type of plan do you want converted into a 401k Easy Docs plan:
Profit-sharing plan (without 401k features)
Defined benefit plan
Other (please describe):  
Unsure. Please contact me with help regarding this item.

Exact name of your current plan as listed on your current plan documents

20. Approximate size, in assets, of your existing plan:
No retirement plan (STOP!!! Please use our First Plan Order Form instead of this Plan Conversion Order Form. Thank You.)
Less than $250,000
$250,001-$500,000
$500,001-$10,000,000
More than $10,000,000
Unsure. Please contact me regarding this item.
21. Potential size, in number of employees, of your 401k Easy Docs plan: Please name your company's in-house plan administrator (that is, the person at your company who has been handling any 401k-related matters and interacting with the outside administrator servicing your plan). Please include his/her title (such as "Controller"), if applicable:

Administrator's phone number: ,
and e-mail address is .
22. Existing plan's in-house Plan Administrator: Please name your company's in-house plan administrator (that is, the person at your company who has been handling any 401k-related matters and interacting with the outside administrator servicing your plan). Please include his/her title(such as "Controller), if applicable.

Administrator's phone number: ,
and e-mail address is .
23. ...and for your 401k Easy Docs plan: Will the same person serve as Plan Administrator for your 401k Easy Docs plan?
Yes
No    will serve as Plan Administrator for our 401k Easy Docs 401k plan.
His/her phone number is  ,
and e-mail address is  .
His/her title is  .
24. Existing plan's Trustee(s): Please name your existing plan's Trustee(s), including his/her/their title(s) (such as "CFO"), as applicable:

Current plan's Trustee(s) phone number(s):
25. ...and for your 401k Easy Docs plan: Will the same person(s) serve as Trustee(s) for your 401k Easy Docs plan?
Yes
No

If "No", please name the Trustee(s) for your 401k Easy Docs plan. Please list each new Trustee's name, title and phone number:
27. 5500 Series filing: For what year was your last plan 5500 series filing with the IRS?
Unsure. Please contact me regarding our last 5500 series filing year.
Date filed (month, year):
Unsure. Please contact me regarding our last 5500 series filing date.
28. Plan Year for your existing plan: On what Plan Year does your existing plan operate?
Calendar year (January 1 - December 31)
Other:
Unsure. Please contact me regarding this item.
29. Plan inception date for your existing plan: When was your current plan established?
Month: Year:
Unsure. Please contact me regarding this item.
30. Age requirement used for participation in your existing plan: What age requirement is currently being used for participation in your existing company plan?
None
20 1/2
21
Other (please specify):
Unsure. Please contact me regarding this item.
31. ...and for your 401k Easy Docs plan: What age requirement do you want use for your 401k Easy Docs plan?
Keep existing plan's age requirement for 401k Easy Docs plan.
Change age requirement to "None" for 401k Easy Docs plan.
Change age requirement to "20 1/2" for 401k Easy Docs plan.
Change age requirement to "21" for 401k Easy Docs plan.
Change age requirement to for our 401k Easy Docs plan.
Unsure. Please contact me with help regarding our 401k Easy Docs plan age requirement.
32. Length of Service requirement for participation in your current plan: What length of service requirement is currently being used for participation in your existing company plan?
None
Three (3) months of service with the company
Six (6) months of service with the company
One (1) year of service with the company
Other (please specify):
Unsure. Please contact me regarding our 401k Easy Docs plan length of service requirement.
33. ...and for your 401k Easy Docs plan: What length of service requirement do you want use for your 401k Easy Docs plan?
Keep existing plan's length of service requirement for our 401k Easy Docs plan.
Change length of service requirement to "None" for our 401k Easy Docs plan.
Change length of service requirement to "Three (3) months" for our 401k Easy Docs plan.
Change length of service requirement to "Six (6) months" for our 401k Easy Docs plan.
Change length of service requirement to "One (1) year" for our 401k Easy Docs plan.
Change length of service requirement to "" for our 401k Easy Docs plan.
Unsure. Please contact me regarding our 401k Easy Docs plan length of service requirement.
34. Participation exclusions in your existing plan: Does your current plan exclude any categories of employees from participation?
Yes
No
Unsure. Please contact me regarding participation exclusions used in our existing company plan.

If "Yes", please identify the classes of employees currently excluded from participation in your existing company plan: (check all that apply)
Union members
Non-resident aliens
Other:
35. ...and for your 401k Easy Docs plan: Do you want your 401k Easy Docs plan to exclude any categories of employees from participation?
Yes
No
Unsure. Please contact me regarding participation exclusions for our 401k Easy Docs plan.

If "Yes", please identify the classes of employees you'd like excluded from participation in your 401k Easy Docs plan: (check all that apply)
Union members
Non-resident aliens
Unsure. Please contact me regarding what participation exclusions to use for our 401k Easy Docs plan.
36. Automatic enrollment in your existing plan: Does your plan currently use automatic enrollment? (more information) ×Auto Enrollment (a.k.a., automatic enrollment or negative elections)

Automatic enrollment is IRS- sanctioned and a proven way to increase 401k participation company-wide. However, because certain legalities outside of the scope of the IRS remain unclear, it is prudent to consult a legal advisor before adopting automatic enrollment for your 401k plan.

With automatic enrollment, employees are automatically enrolled in the 401k plan as soon as they meet the plan's participation eligibility requirements. A default investment (typically a money market fund) and a default contribution rate (typically somewhere between 3% and 5% of compensation) are preset by the employer for automatically activated participation.

All passively enrolled employees are immediately notified of their new 401k participation status and given the opportunity to change their contribution rate and investment(s) or withdraw from the plan entirely.

Even the small amount of money placed in a 401k for a new employee who cancels participation soon after automatic enrollment must stay in the plan until the person's employment is terminated or the employee will face early withdrawal penalties
Yes
No
Unsure. Please contact me regarding this item.

If "Yes", what would you like the default contribution rate to be for automatically enrolled participants?
Not applicable. Do not want auto enrollment used in our 401k Easy Docs plan.
3%
4%
5%
Unsure. Please contact me regarding using auto enrollment in our 401k Easy Docs plan.
37. ...and for your 401k Easy Docs plan: Do you want your 401k Easy Docs plan to use automatic enrollment? (more information) ×Auto Enrollment (a.k.a., automatic enrollment or negative elections)

Automatic enrollment is IRS- sanctioned and a proven way to increase 401k participation company-wide. However, because certain legalities outside of the scope of the IRS remain unclear, it is prudent to consult a legal advisor before adopting automatic enrollment for your 401k plan.

With automatic enrollment, employees are automatically enrolled in the 401k plan as soon as they meet the plan's participation eligibility requirements. A default investment (typically a money market fund) and a default contribution rate (typically somewhere between 3% and 5% of compensation) are preset by the employer for automatically activated participation.

All passively enrolled employees are immediately notified of their new 401k participation status and given the opportunity to change their contribution rate and investment(s) or withdraw from the plan entirely.

Even the small amount of money placed in a 401k for a new employee who cancels participation soon after automatic enrollment must stay in the plan until the person's employment is terminated or the employee will face early withdrawal penalties
Yes
No
Unsure. Please contact me regarding this item.

If "Yes", what would you like the default contribution rate to be for automatically enrolled participants?
Not applicable. Do not want auto enrollment used in our 401k Easy Docs plan.
3%
4%
5%
Unsure. Please contact me regarding using auto enrollment in our 401k Easy Docs plan.
38. Employer contributions in your existing plan: Your company can contribute to plan participants' accounts in either (or both) of two ways: (1) matching contributions and/or (2) profit-sharing contributions. Matching contributions are defined in terms of participant contributions (e.g., 50¢ contributed by the employer for each dollar contributed by the plan participant), whereas profit-sharing contributions are tied to some other variable, such as compensation.

1) What MATCHING CONTRIBUTION formula is currently being used in your existing company plan?
No employer matching contributions are being made.
Our company makes matching contributions at a rate of  % (e.g., 50%) to each dollar our participants defer into the plan.
Our company makes matching contributions at a rate of  % (e.g., 50%) to each dollar our participants defer into the plan, up to a maximum annual matching contribution of $ per participant per year.
Other:
Unsure. Please contact me regarding our existing plan's matching contribution formula.

2) Has your company made any PROFIT-SHARING CONTRIBUTIONS in your existing company plan?
No profit-sharing contributions have been or are being made in our existing plan.
Yes, our company has made/does make profit-sharing contributions in our existing plan.
Unsure. Please contact me regarding profit-sharing contributions made to our existing plan.
39. ...and for your 401k Easy Docs plan: 1) Do you want to use a different MATCHING CONTRIBUTION formula for your 401k Easy Docs plan?
Use our existing plan's matching contribution formula for our 401k Easy Docs plan.
Change our matching contribution formula for our 401k Easy Docs plan to "None".
Change our matching contribution formula for our 401k Easy Docs plan to a rate of  % (e.g., 50%) to each dollar our participants defer into the plan.
Change our matching contribution formula for our 401k Easy Docs plan to a rate of  % (e.g., 50%) to each dollar our participants defer into the plan, up to a maximum annual matching contribution of
per participant per year.
Change our matching contribution formula for our 401k Easy Docs plan to the following:
Unsure. Please contact me regarding the matching formula for our 401k Easy Docs plan.

2) Would your company like to have the option of being able to make DISCRETIONARY EMPLOYER CONTRIBUTIONS (i.e., profit-sharing contributions) to employees' accounts?

No, we do not want the option of even possibly making profit-sharing contributions.
Yes, our company will POSSIBLY make profit-sharing contributions in an amount to be determined by our company. AND DOES NOT want contribution amounts to be limited to current or accumulated net profit. (Checking this option in no way obligates your company to making any actual contributions, it simply leaves open the possibility that you might.)
Yes, our company will POSSIBLY make profit-sharing contributions in an amount to be determined by our company AND DOES want contribution amounts to be limited to current or accumulated net profit. (Checking this option in no way obligates your company to making any actual contributions, it simply leaves open the possibility that you might.)
Unsure. Please contact me regarding profit-sharing contributions.
40. Vesting of employer contributions in your existing plan: 1) What vesting formula is currently being applied to any EMPLOYER MATCHING CONTRIBUTIONS being made in your existing company plan?

Not applicable (no matching contributions being made) (SKIP TO NEXT SECTION: Loans)

2) What vesting formula is currently being applied to any EMPLOYER PROFIT-SHARING CONTRIBUTIONS being made in your existing company plan?
Not applicable (no profit-sharing contributions being made) (SKIP TO NEXT SECTION: Loans)
41. ...and for your 401k Easy Docs plan: "Vesting" refers to ownership. For instance, if you pick Schedule D below and a plan participant leaves your company after 2 years, he or she will only be entitled to 20% of any relevant employer contributions made by your company to his or her account. The remainder will go into a pool that your company can choose to use for employer contributions owed to other participants.

What vesting formula do you want to use for any employer contributions? Mark your choice for any profit-sharing contributions in column P-S Contribs and for any matching contributions in column Match Contribs.

P-S Contribs Match Contribs Vesting Schedules
Not applicable (no employer contributions, so no vesting)
SCHEDULE A: 100% immediate vesting
SCHEDULE B: 0-2 years
3 years
=
=
0% vested
100% vested
SCHEDULE C:
WARNING: not recommended due to likelihood of causing top heavy testing problems.
0-4 years
5 years
=
=
0% vested
100% vested
SCHEDULE D: 0-1 years
2 years
3 years
4 years
5 years
6 years
=
=
=
=
=
=
0% vested
20% vested
40% vested
60% vested
80% vested
100% vested
SCHEDULE E: 1 year
2 year
3 year
4 year
=
=
=
=
25% vested
50% vested
75% vested
100% vested
SCHEDULE F: 1 year
2 year
3 year
4 year
5 year
=
=
=
=
=
20% vested
40% vested
60% vested
80% vested
100% vested
Other:
Unsure. Please contact me regarding the vesting schedule(s) to use for our 401k plan.
42. Loans: Does your existing plan currently allow for 401k loans? (more information) ×Controlled Group

A controlled group is a group of corporations with overlapping ownership, which the Internal Revenue Code views as a single employer for various plan testing purposes. This is commonly perceived as a way for the IRS to eliminate the loop-hole whereby multiple companies are established to circumvent the 401k non-discrimination tests.

If you are unsure whether or not your company is a controlled group, we suggest you consult with a qualified tax advisor for guidance.
Yes (approximate number of outstanding loans: ).
No.
Unsure. Please contact me regarding this item.
43. and for your 401k Easy Docs plan: Do you want your 401k Easy Docs plan to allow for new 401k loans? (more information) ×Controlled Group

A controlled group is a group of corporations with overlapping ownership, which the Internal Revenue Code views as a single employer for various plan testing purposes. This is commonly perceived as a way for the IRS to eliminate the loop-hole whereby multiple companies are established to circumvent the 401k non-discrimination tests.

If you are unsure whether or not your company is a controlled group, we suggest you consult with a qualified tax advisor for guidance.
Yes (approximate number of outstanding loans: )
Yes
No
Unsure. Please contact me regarding this item.
44. Investments offered in your existing plan: Please list the investments currently being offered within your company plan:
45. ...and for your 401k Easy Docs plan: Do you want to continue offering these investments within your 401k Easy Docs plan, or would you prefer to have 401k deferrals from the plan conversion date forward go into a different set of investments (existing deferrals will stay in the funds in which they are currently invested):
Unsure. Please contact me regarding investment offerings for our 401k Easy Docs plan.
Continue with existing plan investments (SKIP TO SAFE HARBOR)
Have new deferrals go to a new set of investments, as defined in your responses to items 46 and 47, below.
46. 401k Easy Docs plan Investments:
INVESTMENT TYPE
Please indicate the type of investments you want for your 401k Easy Docs plan:
see your 401k Easy Docs investment options ×401k Investment Options

With 401k Easy Online, you have complete discretion over the investments offered within your 401k plan. We have no bundled, pre-set investment mix.

Basically, if the IRS says it's OK to receive 401k contributions, you can likely offer it within your 401k Easy Online 401k plan. All of the following are possibilities; free help is available with understanding your options.

Self-Directed Brokerage Accounts
Self-directed brokerage accounts offer your 401k plan participants an immense array of potential investments both in terms of type (mutual fund, stock, bond, etc.) as well as investments within that type. The accounts are popular among people who have ready access to the Internet, who like to take an active role in their 401k investing and who are not intimidated by a wide array of possibilities.

With 401k Easy Online, you can choose among popular self-directed brokerage account providers such as Cigna Financial Services and Fidelity Investments. To access a database of potential self-directed brokerage account providers

No-Load Mutual Funds
Mutual funds are the most popular type of 401k investment. No-load funds are particularly popular due to their fee construction.

Self-directed brokerage accounts give investors access to mutual funds, but some people have little to no interest in anything but mutual funds and find the additional options available with self-directed brokerage accounts superfluous. They prefer sticking simply to no-load mutual funds and no-load institutional mutual funds.

With 401k Easy Online, your company can select an entire company's offering of SEC regulated no-load mutual fund families (including no-load institutional mutual funds) for your 401k plan. Families are available from known, trusted providers such as Dreyfus, Eaton Vance, and Vanguard. Each family gives your employees a more concise yet amply diverse 401k investment selection. See below under "For More Information..." for precise listings.

Load Mutual Funds
For many of the same reasons as those listed above for why some people prefer no-load mutual funds (including no-load institutional mutual funds) to self-directed brokerage accounts as their 401k options, people with investment advisors often prefer load mutual funds.

With 401k Easy Online, your company can select an entire company's offering of SEC regulated load mutual fund families for your 401k plan. Families are available from known, trusted providers such as John Hancock, MFS and Putnam. Each family gives your employees an amply diverse 401k investment selection. See below under "For More Information..." for precise listings.

Stocks
You can offer stocks - including your company's listed stock - from all major exchanges and OTC markets with 401k Easy Online by offering self-directed brokerage accounts.

Bonds
Corporate, municipal, and zero coupon bonds can be offered in 401k Easy Online 401k plans through the use of self-directed brokerage accounts.

Other Investments
Again, just about any investment authorized to accept 401k contributions is compatible with 401k Easy Online, including options, foreign securities, insurance contracts and certificates of deposit (government obligations as well as UITs). Such "other investments" are generally best offered through self-directed brokerage accounts.

For more information or for specific listings of investment possibilities, please call (866) 524-0616.

Self-Directed Brokerage Accounts only
No-Load Mutual Funds only
Load Mutual Funds only
Unsure. Please contact me regarding the type of investments to offer within our 401k Easy Docs plan.
48. Safe Harbor Designations: The IRS allows 401k plan sponsors an alternative to subjecting their 401k plans to annual discrimination testing. The safe harbor method of plan operation lets employers instead make certain contributions to the plan, with immediate vesting of the contributions to employees' 401k accounts. (click for more information)

Do you want to operate your 401k Easy Docs plan as a safe harbor 401k plan?
Yes
No (you can skip the rest of this section 48)
Unsure. Please contact me regarding operating our 401k plan as a safe harbor plan.

If you are choosing to operate your 401k Easy Docs plan as a safe harbor plan, which employer contribution formula would you like to employ?
Not applicable (don't want to use the safe harbor method)
Make a qualified nonelective contribution equal to 3% of compensation to each eligible employee's account. (Note: Qualified nonelective contributions are made to ALL eligible employees accounts, regardless of whether the persons participate in the company 401k plan.)
Make a dollar-for-dollar matching contribution to non-highly-compensated employees on salary deferrals up to 3% of compensation and 50¢ to the dollar matching contributions to non-highly compensated employees on salary deferrals of 3% to 5% of compensation, making sure not to exceed these rates in any matching contributions made to highly compensated employees. (Note: Matching contributions, because they're based upon salary deferral amounts, are made only to currently-participating employees' 401k accounts.)
Unsure. Please contact me regarding the type of 401k safe harbor contribution to make.

If you are choosing to operate your 401k plan as a safe harbor MATCHING CONTRIBUTION plan, how often do you want your employer matching contributions to be made?
Not applicable (don't want to use the safe harbor method)
Annually
Per payroll period
Per month
Per quarter
Unsure. Please contact me regarding the frequency of making our 401k safe harbor employer contributions.
PART III: PURCHASE INFORMATION...
49. The annual charge of your 401k Easy Docs package. 401k Easy Docs is licensed on a calendar year ×Calendar Year

A license to use 401k Easy Docs is valid only for the "calendar year" in which it is purchased. A calendar year is defined as the 12-month period beginning on January 1 and ending on December 31.

A 401k Easy Docs license purchased mid-year is only valid for the remainder of the year in which it was purchased. Subsequent 401k Easy Docs licenses are required for subsequent calendar year(s).
basis, which requires the purchase of a new license at the beginning of each calendar year. ($545 annual fee)
50. FIRST-YEAR-ONLY setup fee: ($195 one-time only)
51. TOTAL ($740 in first year only; subsequent years only $545)
PART IV: PAYMENT PREFERENCE...
52. NO PAYMENT IS DUE
We will contact you within 24 hours of receiving your order to confirm your designations and answer any questions you have.

Do you prefer to be contacted regarding your order by telephone or e-mail?
Contact by phone
Contact by e-mail
53. When your 401k Easy Docs representative calls you to go over any items about which you marked "Unsure..." and to collect additional information needed for your plan's official Summary Plan Description (SPD) and Prototype Plan Adoption Agreement, you will be able to pay your 401k Easy Docs customization fee using your Visa, Mastercard, American Express Card*, or by check through the mail; there is a five-day holding period on all check orders.

As soon as we receive your payment we will customize and prepare official documents for your review.

Please indicate at right your payment preference.
credit card* via phone
check
55. Now please look over our User's Agreement, then submit your order or inquiry. (Submitting an order acknowledges that you have read and accept our User's Agreement but in no way obligates you to making any purchase.)